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How Many Post-Pandemic Office Workers Can Fit in One Elevator?

The math and technology helping high-rises get back to work

For the sake of illustration, I’m going to do some math. I’d like to calculate, on average, what 25 percent occupancy looks like in a tall building. Using the Council on Tall Buildings and Urban Habitat’s Skyscraper Center, I was able to determine that, on average, tall office buildings in the U.S. have about 45 floors. Let’s estimate that the average floor is 20,000 square feet, which puts us at about 900,000 square feet total for an average tall office building. Assuming that 200 square feet per person is the desired “maximum” occupancy for most offices, that building can hold about 4,500 people comfortably. Under normal circumstances, loading this many people wouldn’t necessarily be a challenge, depending on how many elevators the building has and what kinds of technology it uses. 

But now, in order to maintain social distancing protocols, the realities of loading a building to even a quarter of its normal capacity present considerable challenges. At 25 percent occupancy, that means that 1,125 people need to enter the building and get to their floors in a relatively short period of time as most people arrive at the office somewhere between 7am and 9am. Assuming the building has six elevators, each one would need to transport 188 people to their floors in those two hours—a totally feasible objective, if each elevator were operating at normal occupancy. But that’s not the case.     

Mark Freeman is the VP of Modernization at Schindler Elevator Corporation (U.S), a branch of the global elevator and escalator entity Schindler Group, a company that has been creating mechanical lifting devices since it was founded way back in 1874. I spoke with Freeman about some of Schindler’s technological solutions that can assist buildings with their reopening strategies. “Normally, we load about ten to twelve people inside an elevator. If we assign just four people or three people, it will provide a more comfortable environment for the user, but it will also lessen the traffic flow,” Freeman told me. My math illustration may seem trivial, but it’s exactly how these buildings are outlining their return to work strategies. “We figure out, with the population of the building and with the current capacity of the elevator, how many people need to be scheduled,” said Freeman. 

In our illustration at 25 percent occupancy, we estimated 188 people need to be transported per elevator. If we were loading ten people per car, that puts each elevator at 19 trips, give or take, over a two hour time frame, meaning each trip would have about six minutes to drop its passengers and return to the lobby. Now, if there are four people per elevator instead of ten, that means each elevator will need to take 47 trips to transport the same amount of people, and each trip will need to be about two and a half minutes to stay in the same two hour time frame. Granted, four people should, in theory, require less stops than ten people, but let’s say each of those people needs to go to separate floors that range across the gamut of one through 45. It could take a while. 

The need for accurate time estimates is why strategic planning is so important, regardless of the building’s current elevator technology. “We are working with tenants, based on each building’s maximum occupancy, to figure out the best way to schedule shifts. You assign shifts according to people’s floors, and space them out so they are staggered,” explained Freeman. By assigning times based on floors, each elevator will make less trips and take less time, but again, is it enough?

Employers and building managers are drafting new rules to limit use and occupancy of elevators to maintain social distancing. Many are requiring as few as two passengers per car while four seems to be the norm.

If we return to our illustration, let’s now assume that those 1,125 occupants are divided evenly among 45 floors. Then 25 people need to be transported to each floor. Using six elevators, with four people per car, that’s about seven trips total, meaning each car only needs to make one trip (with the exception of one car making two trips). Since all passengers are going to the same floor, this greatly reduces trip time, too. It’s reasonable that the entire floor could be loaded in as quickly as five minutes, but with 45 floors, loading the entire building to 25 percent occupancy will still take about three hours and 45 minutes (and that’s if everyone shows up on time, all cars are operational, and there aren’t any hiccups). When you take into consideration that most buildings will have different parameters, including the number floors and/or elevators, it could take significantly longer, maybe even half a day, just to reach one quarter of their normal occupancy.      

So how can elevator technology help cut down on time spent loading the building? For starters, destination dispatch systems are designed to optimize elevator efficiency and reduce trips. The system determines which passengers need to go to which floors and assigns cars based on that need. In comparison to conventional elevators, destination dispatch increases efficiency and speed by over thirty percent, taking our estimated loading time from three hours and 45 minutes down to two hours and 37 minutes. Not too shabby. 

Schindler’s destination dispatch system is called PORT (personal occupant requirement technology). PORT works by allowing “everyone who is scheduled at that time to come in and enter their calls [or floors],” explained Freeman. They do this by using the PORT device located in the hallway of the elevator bank. Using advanced algorithms, “the system sends a car based on floor groupings. It can make decisions based on where they’re going,” Freeman said. 

Combining strategic scheduling with destination dispatch technology will reduce trip times, eliminate excess trips, and save energy usage, but does it save enough time and energy to make it worth the installation? “Typically when you do a mod and take a car out of service, tenants have to wait longer. Even with one elevator out of service, it’s still faster because of PORT. And you add the touchless,” said Freeman. Schindler’s PORT Technology comes standard with a built-in (radio frequency identification (RFID) reader that addresses another critical safety component that many buildings need to reopen—touchless functionality.

The RFID reader provides building access control through personalization, and it eliminates the need to push any buttons. “Inside the system you can write a profile for an individual. This means your floor is programmed into the PORT device. So you simply put your credential in front of the card reader, and it automatically knows what floor you need to go to,” Freeman explained. When combined with destination dispatch technology, the call is made the moment the card, or credential, has been read. These readers can also be integrated to work in conjunction with turnstiles and can be programmed to allow individuals to access multiple floors if needed. 

Taking this a step further, Schindler began developing myPORT several years ago, which is an add-on smartphone app that works in conjunction with PORT devices to allow users or passengers to do everything through their phones. They don’t need any kind of card or credential as this software is enabled by bluetooth. “Once you walk into the building, it recognizes who you are, through bluetooth, you use your phone to enter the call, and then your phone tells which elevator to get on,” said Freeman. 

Schindler’s myPORT app replaces access control cards and directs you to the proper elevator. Credit: Schindler

Similarly, myPORT can be used to allow visitors and guests to access a floor. “The app has a special color code that you can text to a guest, which is then shown to a PORT device,” Freeman explained. The visitor opens their text so that the PORT device can read the special color code, which can’t be copied. This automatically grants the visitor access and calls a car to take them to the floor they were invited to. This technology has garnered more attention recently because it provides a touchless experience and eliminates the need for unnecessary interpersonal interactions, allowing security guards and building personnel to focus on other tasks and not have to worry about access control. I asked Freeman if COVID-19 triggered interest in this technology. “We have had a huge uptick in requests for myPORT right now. We just put it into two major New York office buildings. We have about forty to fifty buildings that we’re quoting right now to install this,” he explained. 

For older buildings or buildings with a conventional service elevator (meaning you push the up or down button in the hall and push the floor button in the car) there are a couple of options. One is to upgrade the system. If the equipment is over ten years old, Freeman recommends a complete modernization, which can take a few years, but by installing destination dispatch first, you can maintain normal operations and trip times for tenants while the rest of the system is upgraded. If the equipment is less than ten years old, but doesn’t have destination dispatch technology installed, Freeman said Schindler offers a product called Destination Interface, which is installed into the existing system and provides the full range of their PORT technology. Properties that choose to do so can also opt in to include myPORT software in the upgrade.

For buildings with conventional service elevators that don’t want to modernize or upgrade any equipment but still want touchless functionality, there is one other option. When COVID-19 started to rapidly spread, Schindler’s research and development team was immediately tasked with working on more touchless solutions. They came up with Schindler Elevate Me, a mobile application which allows passengers to operate the elevator with their smartphones by scanning a QR code that is posted in the lobby or elevator bank. Once the code is scanned, the passenger’s screen will give them the option to choose up or down in the hallway. After they step into the car, their phone will then display floor numbers to select their destination.  

The onslaught of challenges presented by COVID-19 has hit commercial properties particularly hard, especially tall buildings that rely on vertical transportation. When you do the math, it’s seemingly impossible to load a building if elevator cars are limited to four people per ride. But in reality, it can be done. Yes, it will take longer, and shifts need to be staggered across the span of several hours, but this time can be greatly reduced by making the process more seamless with technology like destination dispatch and personalized access through RFID readers. Intuitive elevator systems that already know where you’re going mean quicker calls and rides and less of a need for oversight to manage access control or hiring a designated elevator attendant. Similarly, the various solutions for touchless functionality make returning to the office feel that much safer. While looking at the numbers can be daunting at first, it’s also a way to gather information about buildings and determine which solutions add the most value. So, if you haven’t already, it’s time to get to it. Bust out the calculator and start planning.

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